This privacy policy sets out how Action for Race Equality (ARE) uses and protects any information that you give ARE when you use this website. ARE is committed to ensuring that your privacy is protected.
If we ask you to provide information which identifies you when using this website, then you can be assured that it will only ever be used in the ways set out in this privacy statement.
What We Collect
We may collect the following information:
- Name and job title
- Contact information including email address
- Demographic information such as postcode, preferences and interests
- Other relevant information
What We Do With the Information We Collect
We require this information to understand your needs and provide you with a better service, and for the following reasons:
- Internal record keeping
- To improve our products and services
- To send periodic emails about information we think you may find interesting using the email address you have provided
- To contact you from time to time for research purposes, which may be by email, phone, text, or mail
- To customise the website according to your interests
Lawful Basis for Processing
Action for Race Equality processes personal data under one or more of the following lawful bases:
- Consent – where you have given explicit permission for us to process your information, for example, by subscribing to our mailing list.
- Contract – where processing is necessary for the performance of a contract or agreement with you.
- Legitimate interests – where processing enables us to communicate with supporters, deliver services, and improve our activities, provided that your rights are not overridden.
- Legal obligation – where we are required to process your data to meet legal or regulatory responsibilities, such as safeguarding or employment law.
How Long We Keep Your Data
We only keep your personal data for as long as is necessary for the purposes for which it was collected, including any legal, accounting, or reporting requirements.
When data is no longer required, it is securely deleted, anonymised, or otherwise disposed of in a safe and compliant manner.
Security
We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect online.
How We Use Cookies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual, tailoring operations to your needs, likes, and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website to better meet your needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. However, this may prevent you from taking full advantage of the website.
Links to Other Websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, please note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information you provide whilst visiting such sites, as such sites are not governed by this privacy statement.
You should exercise caution and review the privacy statement applicable to the website in question.
Controlling Your Personal Information
You can restrict the collection or use of your personal information in the following ways:
- Whenever you are asked to fill in a form on the website, look for the box you can click to indicate that you do not want the information to be used for direct marketing purposes.
- If you have previously agreed to us using your personal information, you can change your mind at any time by contacting us.
We will not sell, distribute, or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you have indicated that you wish this to happen.
You may request details of personal information which we hold about you. If you would like a copy of the information held on you, please write to us.
If you believe that any information we are holding about you is incorrect or incomplete, please write to or email us as soon as possible. We will promptly correct any information found to be incorrect.
For information about the data held on you by Action for Race Equality, please email: hello@actionforraceequality.org.uk
Your Data Protection Rights
Under data protection law, you have rights including:
- Your right of access – You can ask for copies of your personal information.
- Your right to rectification – You can ask us to correct information you think is inaccurate or incomplete.
- Your right to erasure – You can ask us to delete your personal information in certain circumstances.
- Your right to restriction of processing – You can ask us to limit the use of your information.
- Your right to object to processing – You can object to the processing of your data in some cases.
- Your right to data portability – You can ask that we transfer the information you gave us to another organisation.
- Your right to withdraw consent – If processing is based on consent, you can withdraw it at any time.
To exercise any of these rights, please contact us at hello@actionforraceequality.org.uk.
Children’s Privacy
We take extra care when handling personal information relating to children and young people. We only collect and process children’s data with the consent of a parent, guardian, or responsible adult, and only for purposes directly related to our projects or services.
Others We Share Personal Information With
We will only share your personal information where it is necessary and appropriate to do so. This may include sharing information with:
- Charities and voluntary organisations that support our work or provide services in partnership with us.
- Organisations we are required to share information with for safeguarding purposes, where it is necessary to protect individuals from harm.
We will never sell or distribute your personal information to third parties for marketing purposes. All sharing of information is done in accordance with data protection laws and only where there is a clear and lawful basis for doing so.
How to Complain
We are committed to ensuring your personal data is handled responsibly and in accordance with your rights.
If you have any concerns about the way we use your personal data, please contact us using the details provided above. We will do our best to address your concerns promptly and fairly.
Action for Race Equality is registered with the Information Commissioner’s Office (ICO) as a data controller (registration number ZA259381) and complies with its obligations under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
If you remain dissatisfied after raising a concern with us, you have the right to make a complaint to the Information Commissioner’s Office (ICO), which oversees data protection law in the UK.
The ICO’s contact details are:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint