We’re recruiting: Programmes and Finance Coordinator

ARE is seeking a Programmes and Finance coordinator to help drive forward our work, supporting crucial programmes like the Windrush Justice Programme, our Youth Futures Foundation work and other onward granting and/or organisational development work. This crucial role for ARE would see the post holder work across a range of programmes, four days a week, with one day a week dedicated to processing finances of the organisation. This would include the use of the QuickBooks system. You will be a team player who supports the values of our organisation and is committed to our overall aims.

• To coordinate programme activities for the programme team.
• To arrange and take minutes at meetings with key stakeholders including funders, organisations and consultants.
• Keep programme plans updated, using relevant software (Teams, Asana, Trello or other relevant project management software.
• To set up and support workshops and webinars on behalf of colleagues/consultants.
• To keep programme SharePoint extranet sites updated with regular content where required.
• To support with events and conferences, including booking venues and catering, sending and tracking invitations and helping to produce event/conference materials.
• To arrange transport and hotel logistics for staff visits outside London.
• To support with ordering stationery and equipment for office and programme use.
• To be comfortable with travel outside London for programme activities.
• To support with onboarding new groups and drafting grants agreements and resources for them.

Finance

• To follow charity procedures / policy on maintaining accounting records.
• Support day-to-day financial processes, including coordination of supplier payments and processing staff expense claims, ensuring they are properly authorised.
• To enter invoice/ expense details accurately into an accounts software, preferably Quick Books, and allocate them to the correct project code.
• Input payments onto bank account for finance manager / senior team to review.
• Oversee basic bookkeeping functions, including coding of invoices and company credit card expenses to relevant grants and cost centres as well as for the correct company, i.e. ARE or ARE Enterprise Ltd.
• Maintain financial records and assist in the preparation of financial reports for funders and management.
• Liaise with external accountant to support timely and accurate reporting.
• Raise and issue invoices ensuring they are coming from the correct company, i.e. ARE or ARE Enterprise Ltd; monitor incoming payments and follow up with overdue payments as needed.
• Be pro-active in obtaining finance information and chase where necessary.
• Ensure separate and correct accounting records are maintained for the individual companies.
• Be able to deal with programme managers requirements and queries on finance.
• Be aware of what is and what is not insured and liaise with insurance providers to renew.
• Keep records updated using the online and paper filing system.

General

• Help to identify and support your own continual professional development and cooperate with performance appraisals. 
• Contribute to the success of ARE by participating in performance management arrangements, fundraising and research proposals and by applying the principles and practices associated with equality in employment, equality in service delivery and health & safety in the workplace. 
• Undertake any roles or tasks that are consistent with the level of this post or that fall within the scope of the role thereby ensuring that the overall business and operational priorities of ARE are delivered in a timely and effective manner.

• Experience of working as part of a programme team to coordinate programme activities.
• Experience of processing financial payments for a small charity.

• Educated to GCSE ‘A’ level and also holds GCSE English and Maths.

• Experience of designing, setting up and implementing administrative processes and procedures.
• Strong verbal and written communication skills.
• Experience of working in a busy office environment and project teams.
• Experience of delivering objectives and targets to timescales.
• Proven IT skills including Microsoft Office 365, knowledge of Quick Books or other accounting software is desirable.

• Knowledge of onward granting processes, particularly due diligence required.
• Knowledge of programme coordination.

• Pro-active approach and skill in creative problem solving.
• Ability to work on own initiative and as part of a team.
• Highly motivated with the ability to motivate others. 
• Ability to multitask, working across several programmes at a time.
• Able to prioritise workloads and complete agreed programme outputs.  

Salary: £30,000 per annum

Contract length: 2-year fixed term contract

Hours: 35 hours per week (full-time) Hybrid – 3 days in our King’s Cross office

Please note that Action for Race Equality is unable to offer visa sponsorship for this role.